make exchange account inactive in outlook for mac

No Active Directory / Office 365 account required.Hidden from users so no longer available in the GAL.The benefits of using the Inactive Mailbox feature are: Inactive mailboxes do not require any Office 365 or Exchange Online licensing. Once the retention requirements have been met, it is possible to remove the In-Place Hold and allow the mailbox to be deleted in accordance with the default deleted mailbox retention policy. The mailbox will then be available to eDiscovery indefinitely and the mailbox license can be released back into the pool.

When a user leaves the business, it is now possible to place the mailbox into In-Place Hold, then delete the corresponding user account. With Office 365 Wave 15 and Exchange 2013, the Legal Hold functionality (now called In-Place Hold) has been enhanced to include the “inactive mailboxes” feature to cover a departed user scenario. And if you’re going to these lengths to preserve this data, you want it to be searchable through eDiscovery, in which case it should stay where the bulk of the mail already is: in the cloud. Aside from the high administrative overhead, there’s a high cost to license most of these options or maintain on-premises infrastructure. While all of these will work, on an enterprise scale they’re quite clunky and even with an identity management solution in place, they’re not particularly practical or cost effective. Use a 3 rd party cloud archive solution.

Migrate the departed user mailbox back to the on-premises hybrid Exchange platform.

Change the license SKU to Kiosk Plan 2 as it’s a cheaper license cost and disable the user account.

Leave the mailbox in-situ and disable the user account.

There were a number of options available to handle this: In an enterprise deployment of Office 365 Wave 14, one of the recurring pain points was how to handle mailbox data retention once a user left the business and the data is required for compliance purposes.

Make exchange account inactive in outlook for mac